This document is a contractual agreement made between: Kate Garland/Kennedy Grace Photography (referred to hereafter as “Photographer”) and Client.


SESSIONS: Client is guaranteed up to one hour of shoot time per session.  Large groups of more than 6 people may require additional session time.  Does not pertain to weddings or mini sessions.

SESSION PROOFS: Clients will receive session proofs via a private gallery 2-3 weeks after the session, 6-8 weeks for weddings.  Photographer retains the right to edit the photographs and omit any image.

CANCELLATION/POSTPONEMENT: Client understands that by entering into this agreement, Photographer is foregoing other photographic jobs. In the event of a cancellation or postponement of the session/agreement by Client, the amounts paid are non-refundable. Deposits are transferable if a date change is necessary. Forty-eight hours notice of postponements or cancellations is appreciated.

WEATHER: If it is not possible for a session to take place on a scheduled day due to weather, Photographer and Client will reschedule on an agreed date at the earliest date possible, with no additional charge.

COOPERATION/NO SHOWS: Photographer is not responsible if Client and/or key individuals fail to appear or cooperate during sessions.  If the photo session must be rescheduled due to clients cooperation where the photographer has traveled to reach the destination, additional travel fees will apply.

COPYRIGHT: All images are copyrighted to and remain the property of Kate Garland/Kennedy Grace Photography..

CLIENT’S USAGE: Client is obtaining prints for personal use only, and shall not sell said prints or authorize any reproductions by parties other than Photographer.  Prints for publication (such as editorial, public relations or advertising use) require prior written consent from Photographer.  A credit line which reads “Kate Garland” in type no smaller than that of the related text must appear adjacent to or within all permitted published photographs.

EXHIBITION: Client grants Photographer permission to display selected images resulting from this assignment as an example of Photographer’s work and for entrance into photographic competitions and releases all claims to profits that may arise from use of images.

LIMIT OF LIABILITY: We take the utmost care with respect to the exposure, retouching, and transportation of digital captures, proofs and prints.  However, in the unlikely event that all the originals are lost, stolen, damaged or destroyed within or beyond Photographer’s control, Photographer’s liability is limited to the refund of all payments received, or a re-shoot can be scheduled at no additional cost.  The limit of liability for partial loss or damage of originals shall be a prorated amount of the total amount, based on the percentage of originals lost or damaged.  In the unlikely event that Photographer is injured or becomes too ill to attend the session, Photographer will make every effort to reschedule to the earliest possible date.

PRINT LIFE: Client is aware that color dyes and inks in non-archival prints may fade or discolor over time due to the inherent qualities of dyes and inks, and Client releases Photographer from any liability for claims whatsoever based upon the fading or discoloration due to the inherent qualities when prints are not purchased from photographer.  Prints purchased from the photographer are guaranteed against natural light fading and will be replaced in the case of unexpected bleaching.

FEES: Session fees include an initial telephone, email, or in-person consultation with Photographer, a 1+ hour session, and a virtual proof gallery containing the photographs from our session.  The photographer's travel within Southern New York/Northern New Jersey and Tampa/Orlando.  Additional travel fees are required for shoot locations outside of stated areas.  Fees are determined in advance based on the number of individuals to be photographed and the location of the photo shoot.  The balance of the fee is due prior to client’s session, and is payable via the website,, clients must pay fee before shooting begins.

RETOUCHING, CONVERSIONS AND DIGITAL FILES: Standard retouching includes light blemish and stray hair removal.  Complex retouching includes such changes as the removal of scars or heavy blemishes.  Tonal conversions include converting color images to black-and-white.  Files are automatically lightly retouched and available in color and black and white for no added fee.  Complex retouching may result in an additional fee.

ENTIRE AGREEMENT: This agreement contains the entire understanding between Photographer and Client. It supersedes all prior agreements between the parties. The only way to add or change this agreement is to do so in writing, signed by all the parties. If the parties want to waive one provision of this agreement, it does not mean that any other provision is also waived.

This constitutes an order for one session with Kate Garland/Kennedy Grace Photography

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